Accounts Payable/Receivable Administrator

Description

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Non-PO Invoices – Review invoices for accuracy and proper approval, research and resolve any discrepancies, and enter into system for payment.
• PO Invoices – Review invoices for accuracy, matches to PO receivers, research and resolve any discrepancies, and enter into system for payment.
• Employee Expense Reports – Review for accounting approval within company policy, enter into system for payment.
• Supplier Statements – Review suppliers’ statement of account to ensure payments are up to date and request any missing invoices.
• Maintain open AP file – Audit weekly in preparation of check run.
• Weekly Check Runs – Generate checks and electronic payments, match remittance advice and back-up, send automated remittance advices for electronic payments, and mail checks upon signature and approval.
• Queries – Respond to supplier and employee queries regarding any payment issues and/or discrepancies in a timely manner.
• Month-End Expense Accruals – Prepare month-end expense accruals to include all non-PO invoices, expense reports, utilities, PO invoices for services, etc.…
• Filing –Maintain all accounts payable files.
• Process month end AP confirmations & create AR confirmations.
• Place customers on hold when accounts are past due, releasing when current.
• Administrate collection process and correspond with customers as necessary to collect payments. Involve AR Supervisor if actions do not result in customer payments.
• Work directly with inside sales team to identify, investigate and analyze all customer deductions.
• Work with sales to identify causes of unauthorized deductions and find resolution.
• Ensure that deduction credits and chargebacks are processed timely & accurately.
• Assist in gathering data necessary in order to analyze and set up terms for new customers.
• Responsible for cash applications, and lockbox processing.
• Capture daily credit card payments processed by inside sales.
• Maintain Monthly Cash Transaction spreadsheet.
• General filing for AR.
• Other AR and AP projects as assigned.

Apply at: https://recruiting.ultipro.com/TDK1001TDKL/JobBoard/351d170d-bcc6-43a5-ab3e-27ed4825b228/OpportunityDetail?opportunityId=8465a4c8-c537-4bcc-89bf-c290e61fb2b1