Contracts Administrator II - Singapore in San Diego, CA at Austal

REPORTS TO:  Contracts Manager

SUPERVISES:  N/A

RESPONSIBILITIES:

A Contracts Administrator II will be part of the Lead Maintenance Activity (LMA) and has responsibility for assisting the Contracts Manager in all aspects of contract administration and periodic activities in support the Singapore Indefinite Delivery, Indefinite Quantity (“IDIQ”) Contract, interactions with Fleet Logistics Center (“FLC”), and other assigned duties. Responsibilities for this position include but are not limited to the following: 

• Administers highly complex multi-billion dollar contracts containing multiple contract types and multiple contract line items;
• Participating in day-to-day contract administration activities;
• Logging and tracking contractual issues with status from inception to resolution ;
• Maintaining the IDIQ registry;
• Producing periodic (daily, weekly, monthly, etc.) reports as assigned by Contracts Manager;
• Drafting and completing documentation such as proposal submission authorization forms, proposal documents as assigned, contract release and/or work authorization forms for contracting actions (contract award, delivery/task order award, modification, authorization to proceed, etc.), contractual correspondence, and other related documents.
• Researching and developing company position statements incorporating fact based scenarios and contractual application; 
• Acting as a representative liaison and point of contact with the Customer, in conjunction with and as assigned by the Contracts Manager, on formal communications and submittals, and as delegated, leading or supporting the negotiations for contract modifications;
• Acting as representative liaison and point of contact, in conjunction with and as assigned by the Contracts Manager, for coordination and communication with all departments on contract related issues;
• Reviewing and maintaining documentation for contract files (e.g. contracts, correspondence, modifications, data deliverables lists, proposals, etc.);
• Ensuring timely delivery of proposals and other submittals to the Customer;
• Maintaining a detailed log of current contract values and funding values for purposes of validation and redundancy with other departments (i.e. Finance and Program Office);
• Assisting in the management and resolution of accounting issues that have significant implications to contract performance and payment for same (e.g. contract type, cost accounting standards, cost allow-ability, payment terms, disclosure statements, certifications, audit requests, and retentions);
• Cataloging and distributing solicitations to other functional departments in a timely manner for review upon receipt;
• Assisting in new business pursuits and change management on existing contracts by developing contract strategies and specifically for reviewing solicitations and change requests and assisting in the preparation of proposals, bids, and contract modifications including negotiating same with the Customer and major subcontractors;
• Prepare or edit proposal documentation as needed prior to submittal;
• Thoroughly and expeditiously reviewing solicitations and proposals for adequacy, potential risk, compliance with all applicable laws, regulations and other solicitation requirements and preparing the representations and certifications associated with same, when required, prior to submission to the Customer;
• Assisting all departments on issues of contract interpretation;
• Assisting on matters of contract dispute resolution including protests, claims and lawsuits;
• Analyzing and interpreting contract requirements, including all terms and conditions and FAR/DFARS to ensure compliance with same; 
• Analyzing new laws, regulations and contract trends for potential impact on current and future contracts; 
• Assisting in the development of business alliances and partnering agreements; 
• Functioning as domain expert on selected areas and issues (e.g. foreign military sales, organizational conflict of interest or similar);
• Preparing regulatory submittals;
• Assisting in the identification, development, implementation, improvement, and maintenance of Contracts Department practices, policies, procedures and guidelines; and
• Maintaining a strong understanding of the Company’s overall business strategy and an appreciation of financial/analytical issues and profit and loss implications for contracting activities.